Executive Assistant

Our client, a MetroWest, Boston property services company, has an immediate need for an Executive Assistant (EA).  The EA is critical in ensuring the executive team is properly supported in its daily operations.

Responsibilities:

• Provide top-notch administrative support to the Founder, executive team and the office, at large.
• Prepare agendas and schedules for meetings as assigned
• Coordinate and schedule travel, meetings, and appointments
• Maintain filing system which includes sending/receiving and tracking consultant and/or vendor agreement
• Create and manage regular expense reports and update internal databases
• Manage office support – catering, supply orders, maintenance of office equipment, liaising with building management, maintaining a clean and orderly environment, organize special events and meetings
• Manage and support special projects as needed

Skills and Abilities:

• At least 4 years of related experience
• Friendly, positive, outgoing, flexible team player and has a professional demeanor
• Experience with office management systems, online calendars, and cloud systems
• Experience exercising discretion, integrity and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize efficiently
• Strong communication skills

[CS]