Executive Assistant

Overview
We are hiring on behalf of our client for a highly organized and proactive Executive Assistant & Office Manager. This role blends high-level executive support with day-to-day office operations, requiring strong multitasking, communication, and problem-solving skills. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination
• Prepare reports, presentations, and professional correspondence
• Handle confidential information with discretion
• Coordinate travel arrangements and detailed itineraries
• Serve as a liaison between leadership and internal/external stakeholders
• Assist with basic HR functions, including interview scheduling and record maintenance
• Support finance-related tasks such as expense tracking and invoice processing
• Coordinate company events, meetings, and team activities
• Identify opportunities to improve processes and implement organizational systems

Qualifications

• 3+ years of experience in an administrative, executive assistant, or office management role (preferably within a small company environment)
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to prioritize and adapt in a dynamic, fast-paced setting

Preferred Experience

• Exposure to HR processes or basic bookkeeping
• Experience supporting projects or managing timelines
• Strong attention to detail with a solutions-oriented mindset