Description
Position Overview
We are seeking an experienced and detail-oriented Associate Events Manager to oversee the planning, coordination, and execution of corporate meetings, industry conferences, trade shows, and healthcare professional (HCP) educational events. This role will manage event logistics, budgets, vendor relationships, and compliance requirements while collaborating with internal teams to deliver successful events.
Key Responsibilities
- Plan and execute meetings, conferences, trade shows, sales meetings, and corporate events from initial planning through post-event reporting.
- Coordinate healthcare professional education programs, including surgeon training, advisory boards, cadaveric labs, and product demonstrations.
- Manage event logistics, including venue selection, contracts, travel, accommodations, registration, catering, audiovisual needs, and onsite coordination.
- Develop and maintain event budgets, negotiate vendor contracts, track expenses, and reconcile final costs.
- Ensure compliance with company policies, healthcare regulations, HCP engagement requirements, and applicable industry standards, including AdvaMed and Sunshine Act/Open Payments requirements.
- Collaborate with Marketing, Sales, Medical Education, Clinical, Finance, Legal, and Compliance teams to align events with business objectives.
- Maintain accurate event documentation, approvals, attendance records, and financial reports.
- Manage multiple events simultaneously, ensuring deadlines, budgets, and quality standards are met.
- Evaluate event performance, attendee feedback, and opportunities for process improvement.
Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Business Administration, Communications, or a related field preferred; equivalent experience considered.
- Minimum of 5 years of experience in meeting planning or event management, preferably within medical devices, pharmaceuticals, healthcare, or life sciences.
- Proven experience managing event budgets, vendor negotiations, contracts, and complex logistics.
- Proficiency in Microsoft Office and event/project management platforms such as Cvent, Asana, or similar systems.
- Strong organizational, communication, problem-solving, and project management skills.
- Ability to manage competing priorities, work independently, and collaborate across departments.
- Willingness to travel as needed, including occasional evenings and weekends.
Ideal Candidate
The ideal candidate is a proactive, highly organized event professional who thrives in a fast-paced environment. They bring strong attention to detail, excellent stakeholder management skills, and the ability to deliver seamless, compliant events while maintaining budgets and timelines.