Office Manager

The Role

Reporting to the COO, the Office Manager will handle the day-to-day financial, administrative, and operational functions that keep our amazing small company running efficiently. This is a broad, hands-on role spanning bookkeeping, office management, and executive support — ideal for a highly organized self-starter who enjoys variety and thrives in a fast-moving startup environment.

Responsibilities

Bookkeeping & Finance

• Responsible for accounts payable and accounts receivable, including processing payments and maintaining records.
• Process vendor invoices, employee expense reports, and payments.
• Support payroll processing and liaise with our payroll provider.
• Assist with preparation of financial reports and provide data to our accountants and leadership as needed.
• Help maintain compliance with tax filing deadlines and other financial obligations.

Office Management

• Manage day-to-day office operations, including supplies, vendors, facilities coordination, and mail.
• Serve as primary point of contact for building management, utilities, and office service providers.
• Ensure the office environment is professional and running smoothly.
• Support onboarding logistics for new hires (Gusto, equipment, access, orientation coordination).

Administrative Support

• Support preparation of presentations, reports, and other materials as needed.
• Manage user access across multiple platforms.
• Handle ad hoc administrative tasks and special projects as they arise.

Qualifications

• 3+ years of experience in bookkeeping, office management, or administrative roles (combined experience across functions is a plus).
• Proficiency with QuickBooks or comparable accounting software.