Description
Accounts Receivable & Accounts Payable Clerk
Location: Cape Coral, FL
Job Type: Temporary, with potential for extension or permanent conversion
Schedule: 100% Onsite
Pay Rate: $25–$30 per hour
Position Overview
We are seeking a detail-oriented Accounts Receivable & Accounts Clerk to support daily accounting operations for our client in Cape Coral, FL. This position will primarily focus on accounts receivable, cash applications, payment processing, and check deposits, with additional accounts payable responsibilities involving invoice routing and approvals.
The initial assignment is expected to last approximately three months, with the potential for extension or conversion to a full-time position based on business needs.
Key Responsibilities
Accounts Receivable & Cash Applications
- Match customer payments, including checks, ACH transfers, wire transfers, and virtual cards, to outstanding invoices.
- Prepare payment journals and accurately apply payments using Microsoft Dynamics 365.
- Reconcile customer payments and maintain accurate accounts receivable aging reports.
- Research unapplied payments, discrepancies, short payments, and deductions.
- Prepare customer statements and maintain organized transaction records.
- Track completed work and escalate outstanding issues to accounting management.
Check Processing & Deposits
- Process incoming checks, including scanning, documenting, and organizing payment records.
- Prepare deposit summaries and reconcile check totals using Microsoft Excel.
- Complete electronic check deposits through remote deposit capture systems.
- Maintain accurate deposit records and ensure timely processing.
Accounts Payable & Administrative Support
- Monitor shared accounting mailboxes and identify incoming vendor invoices.
- Organize and route vendor invoices for approval using electronic signature platforms.
- Track invoice approval statuses and follow up on outstanding approvals.
- Direct vendor inquiries, statements, and payment-related correspondence to appropriate team members.
- Maintain accurate records of invoices received, routed, and approved.
- Assist with sorting incoming mail and distributing accounting-related documents.
Qualifications
- Minimum of one year of experience in accounts receivable, accounts payable, cash applications, or a related accounting support role.
- Experience with Microsoft Dynamics 365 or a comparable ERP system preferred.
- Proficiency in Microsoft Excel and Outlook.
- Familiarity with shared accounting mailboxes and electronic signature platforms, such as DocuSign or RightSignature, preferred.
- Experience with remote deposit capture systems is a plus.
- Strong organizational skills, accuracy, and attention to detail.
- Ability to manage multiple priorities and maintain confidential financial information.
- Strong communication skills and ability to work independently in a fast-paced environment.