Payroll/AP Specialist

Our client, a leader in medical device technology and development, has an immediate opening for a Payroll/AP Specialist. This hybrid role will oversee the Payroll process as well as manage the Accounts Payable functions for the organization.

Responsibilities:

• Manage the end-to-end payroll process, including data collection, calculation of wages, deductions, bonuses, and taxes
• Ensure compliance with all federal, state, and local payroll regulations
• Stay updated on changes in tax laws and employment regulations to ensure payroll processes remain compliant
• Oversee the maintenance and optimization of payroll software systems
• Collaborate with IT or software vendors to troubleshoot issues and implement upgrades or enhancements
• Maintain accurate payroll records, including employee information, earnings, deductions, and tax withholdings
• Ensure records are organized and easily accessible for audits or inquiries
• Generate payroll reports for management review and financial analysis
• Address employee inquiries related to payroll, taxes, and deductions promptly and professionally
• Coordinate with HR to administer employee benefits, such as health insurance, retirement plans, and other voluntary deductions
• Implement and maintain internal controls to safeguard payroll data and prevent errors or fraud
• Process vendor payments via check, ACH, or wire transfer, ensuring adherence to payment terms and internal controls
• Reconcile vendor statements and resolve discrepancies or billing issues in a timely manner
• Other responsibilities as required

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• 5+ years of experience in payroll processing and accounts payable functions
• Proficiency in payroll software (e.g., ADP, Paychex) and accounting software (e.g., QuickBooks, SAP)
• Strong understanding of payroll regulations, tax laws, and accounts payable best practices
• Certified Payroll Professional (CPP) designation preferred
• Excellent attention to detail and accuracy in data entry and reconciliation
• Effective communication and interpersonal skills
• Ability to prioritize tasks, meet deadlines, and work both independently and collaboratively
• High level of integrity and confidentiality when handling sensitive payroll and financial information