Description
University Outreach Coordinator
1-2+ months
Hybrid on-site in Waltham, MA
$25-35/hr pay rate depending on related experience
9am-5:30pm
What You'll Do:
• Coordinate university recruiting events, including career fairs, information sessions, networking events, and other undergraduate and graduate recruiting activities.
• Coordinate event logistics, including registrations, scheduling, travel arrangements, shipping materials, and event calendars.
• Support the Talent Acquisition team and hiring managers with university outreach activities and recruiting initiatives.
• Assist with scheduling information sessions, technical presentations, and other university recruiting activities.
• Manage internship, co-op, and entry-level job postings on university career sites and Handshake.
• Track university recruiting activities, event participation, and candidate pipelines to support reporting and continuous improvement.
• Coordinate with Marketing and Talent Acquisition to ensure recruitment materials, promotional items, and event communications are prepared for campus events.
• Coordinate employee participation in campus events by scheduling attendees, communicating event details, preparing recruiting materials, and providing logistical support.
• Maintain the university recruiting calendar and assist with planning recruiting activities throughout the academic year.
What You'll Need:
• Bachelor's degree
• 2+ years of experience in recruiting coordination, event coordination, human resources, administrative support, university relations, or a related field.
• Exceptional organization, project management, and follow-through skills are essential to this role.
• Strong written and verbal communication skills with the ability to interact professionally with university representatives and attendees.
• Ability to thrive in a fast-paced environment while managing multiple events, schedules, and competing priorities.
• Proficiency with Microsoft Office and experience using an applicant tracking system (ATS) is required; experience with Greenhouse and Handshake is preferred.
• Strong attention to detail with the ability to coordinate multiple projects simultaneously while maintaining accuracy.
• Excellent customer service and interpersonal skills with a collaborative, team-oriented approach.