Security Administrative Assistant

Are you an organized, professional administrative professional who thrives in a fast-paced environment? Our client is seeking a Security / Administrative Assistant to support front-office operations while assisting with facility security, visitor management, and executive administrative functions. This is an excellent opportunity for someone who enjoys wearing multiple hats, maintaining a highly organized workplace, and contributing to a secure and professional office environment.

In this role, you'll work closely with the Facility Security Officer (FSO), Senior Leadership, and cross-functional teams to support day-to-day operations, security compliance, and administrative initiatives.

Key Responsibilities

• Welcome visitors and provide a professional front desk experience.
• Manage visitor requests, maintain visitor logs, and issue visitor badges.
• Operate and manage the company's phone system using Microsoft Teams.
• Monitor facility security cameras using the Avigilon security system.
• Assist the Facility Security Officer (FSO) with daily security and operational procedures.
• Support internal security self-inspections and DCSA Security Vulnerability Assessments.
• Develop a working knowledge of NISPOM and 32 CFR security requirements.
• Provide administrative support to Senior Leadership, including coordinating meetings and off-site events.
• Maintain important business documentation, including:
  • Phone logs
  • Strategic action trackers
  • Spider charts
  • Senior Staff meeting calendars
  • Additional operational records
• Assist with general office administration and special projects as needed.
• Perform additional administrative duties to support business operations.

Qualifications

• U.S. Citizenship required.
• Ability to obtain and maintain a Secret Security Clearance, if required.
• Minimum of 2 years of administrative, office support, or related experience.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Collaborative mindset with the ability to work across departments.
• Self-motivated problem solver who takes initiative.
• Proficiency with Microsoft Office Suite.
• Ability to maintain confidentiality and follow established policies and procedures.
• Fluent in English, both written and verbal.
• Willingness to complete Facility Security Officer (FSO) training as required.

Preferred Skills

• Experience supporting executives or senior leadership.
• Previous experience in a government contractor, defense, manufacturing, or security-focused environment is a plus.
• Familiarity with facility security procedures or compliance programs is beneficial but not required.