Accounts Payable Clerk

About the role:

We are seeking a dynamic and detail-orientated Accounts Payable Clerk to help support the Senior Analyst and Accounting team in managing accounts payable processes, with a focus on the accounting and analysis of centralized purchasing and inventory systems. You will work collaboratively with the broader Accounting & Finance (A&F) team to ensure accurate financial operations and reporting.

Primary Responsibilities:

• Responsible for accounting and analyses of agencies centralized purchasing and inventory control systems
• Oversite of agency cost flow analysis for the inventory control system
• Partnering with the Purchasing Manager
• Accurately enter and post all invoices into the accounting system.
• Process accounts payable checks and verify information in check register.
• File all accounts payable documentation
• Process void checks and maintain back-up documentation.
• Research and resolve vendor and employee A/P issues
• Follow up on all pre-payment backup documentation after payment has been made.
• Set-up new vendors including intake and processing
• Other AP duties as needed
• Vendor monthly statement reconciliation
• Credit card statement reconciliation
• Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as our policies & procedures.
• Other duties as assigned.

Knowledge and Skill Requirements:

• Associates degree in accounting or equivalent work experience.
• Minimum 2 years of accounting experience with contract billing and journal entries
• Strong organizational and planning skills.
• Ability to multi-task in a fast-paced environment.
• Sensitivity to low income individuals.
• Excellent verbal and written skills.
• Proficiency in computer applications such as Microsoft Office, including Excel, ADP Workforce now a plus as well as experience in other accounting software packages.