Payables/Receivables Office Clerk

Our client, a leading non-profit organization, is looking for a Payables/Receivables Office Clerk to join their growing team. This role will be responsible for providing administrative support with accounts payable and receivable functions, including data entry, coding, customer service, vendor reconciliation, and other general office duties as required.

Primary Responsibilities:

• Pick up incoming mail and process outgoing mail daily
• Date, stamp, and code invoices
• Respond to vendor inquiries
• Reconcile monthly vendor statements
• Reconcile credit card statements
• Set up new utility accounts
• Answer telephone calls and route them to appropriate staff
• Perform data entry duties
• Assist customers at the business office window with inquiries and payments
• Engage all clients by understanding and addressing their needs, whether within or outside the scope of work
• Maintain confidentiality of client, employee, and agency information in accordance with federal and state laws and funder requirements
• File tenant information and deposit records/receipts
• Scan and file business forms as needed; respond to, direct, or appropriately file regulatory agency notifications
• Ensure compliance with departmental, agency, and funder requirements, as well as internal policies and procedures
• Perform other duties as assigned

Requirements:

• Associate’s degree or equivalent work experience
• 2–3 years of business office experience
• 2+ years of AR/AP experience
• Bilingual preferred (Spanish or Portuguese)
• Ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency in computer applications, including Microsoft Office (Excel and Word)
• Will be at a window collecting payments and calling vendors 35 hours/week