Description
Job Summary
The HR Assistant provides comprehensive administrative and operational support to the Human Resources department, ensuring the delivery of high-quality, confidential services to employees. This role serves as a primary point of contact for employee inquiries, supports onboarding and HR systems, and assists with day-to-day HR initiatives. The ideal candidate is highly organized, detail-oriented, customer-service focused, and comfortable handling sensitive information with discretion.
Key Responsibilities
Administrative & Department Support
-
Provide general administrative support to the HR department, including managing the department calendar and daily HR inbox inquiries.
-
Prepare correspondence, coordinate meetings, and assist with HR communications as needed.
-
Process referral bonus payouts and support departmental administrative workflows.
-
Update and maintain employee personal information in the HRIS database.
-
Order business cards for assigned departments.
-
Coordinate milestone anniversary communications, onboarding gifts, and special occasion acknowledgments.
Onboarding & Employee Records
-
Coordinate electronic onboarding for new hires, ensuring timely completion of required forms, documentation, and background checks.
-
Complete and verify Form I-9 documentation in compliance with regulatory requirements.
-
Assist with processing background checks and offer letters using the HRIS system.
-
Maintain accurate and up-to-date employee records.
Employee Support & Communication
-
Serve as a “receptionist-like” point of contact for the HR department, managing the general inbox and responding to employee inquiries professionally.
-
Answer frequently asked questions regarding standard HR policies, benefits, and hiring processes, escalating complex issues as appropriate.
-
Maintain up-to-date HR blog posts on the company intranet.
Required Qualifications
-
Minimum of 1+ year of HR administrative experience.
-
Proficient in Microsoft Office, including intermediate Excel skills for reporting.
-
Strong organizational and multitasking abilities with the capacity to prioritize effectively.
-
Proven ability to maintain a high level of confidentiality and handle sensitive information with discretion.
-
Reliable, professional, and customer service–oriented.
-
Comfortable learning and using HR systems, software, and technology platforms.