Accounts Payable & Receivable Specialist (AP/AR)

Accounts Payable & Receivable Specialist (AP/AR)

Position Overview

Our client is seeking a detail-oriented and accountable Accounts Payable & Receivable Specialist to support daily financial operations and maintain accurate financial records.

This hands-on role is responsible for processing payables and receivables, maintaining accurate documentation, assisting with reconciliations, and resolving discrepancies. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently while ensuring financial accuracy and compliance.

This position plays a critical role in protecting the organization’s financial integrity through strong controls, proper documentation, and accurate recordkeeping.

This is an on-site position.

Schedule

• Initial onboarding and training period: approximately 30–40 hours per week for 3 weeks
• Ongoing schedule: approximately 20 hours per week

Key Responsibilities

• Process vendor invoices accurately and in a timely manner
• Perform 3-way matching (invoice, purchase order, and receiving documentation) prior to payment approval
• Ensure invoices are properly supported, approved, and aligned with company records
• Identify and resolve discrepancies before payment is released
• Maintain organized and complete AP records with clear audit trails
• Generate and issue customer invoices accurately and on schedule
• Apply incoming payments to customer accounts accurately
• Monitor outstanding balances and assist with collections follow-up
• Support account reconciliations and discrepancy resolution
• Maintain financial documentation in an organized, audit-ready state
• Follow financial controls to ensure payments are accurate, authorized, and properly documented
• Help identify suspicious activity, duplicate billing, or payment discrepancies
• Support ongoing process improvements related to AP/AR workflows

Qualifications

• 2–4 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or accounting support
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with month-end close activities preferred
• Strong reconciliation and problem-solving skills
• Proficiency in Microsoft Excel
• Experience with QuickBooks and/or ERP systems preferred
• Deltek Costpoint experience strongly preferred
• Manufacturing, inventory accounting, or cost accounting experience preferred
• Exposure to standard costing or job costing is a plus
• Government contracting or defense industry experience is a plus
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and work independently

Additional Requirements

• Candidates must meet U.S. Person requirements under applicable export control regulations
• Employment eligibility will be verified during the hiring process