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HR Manager – Benefits, HRIS, Compliance

King & Bishop
Published
December 9, 2020
Location
Andover, MA
Category
Default  
Job Type

Description

In this hands-on, customer-focused role, the HR Manager will support all levels of employees and drive a variety of key HR functions, including compliance, benefits administration, HRIS, recruiting support and onboarding/offboarding. ESSENTIAL JOB

RESPONSIBILITIES AND DUTIES INCLUDE:

Compliance

  • Serve as the Company expert on all relevant federal and state laws, including those related to COVID19, PMFL, FLSA, OSHA, EEO1, etc.
  • Manage all mandatory reporting, keep abreast of deadlines and requirements
  • Ensure employee handbook is up to date. § Provide training as needed, track employee compliance.
  • Take responsibility for ensuring mandatory posters are posted and current.
  • Run reports and completes EEO-1.

 

Benefits Administration

  • Act as the primary point of contact for employees regarding benefit-related issues.
  • Administer and communicate the Company’s benefits program plan options, features, and enrollment requirements.
  • Provide proactive coaching to employees for all benefits programs.
  • Review enrollment forms for accuracy and coordinate with third-party administrators.
  • Ensure compliance with COBRA guidelines by preparing letters and documents as required.
  • Coordinate health, dental, vision, life, and disability insurance enrollments and communicate with service providers concerning routine administration of programs.
  • Participate in benefits administration, including claims resolution, approval of invoices for payment, distribution of annual employee notices as required, and assisting with benefits reporting requirements.
  • Manage all employee Leaves of Absences, including maternity leave, disability, FMLA and similar programs
  • Prepare materials and communications in support of annual open enrollment activity.
  • Ensure that terminating employees are removed from appropriate benefit systems in a timely and efficient manner.
  • Be prepared to assist in the planning, development, and redesigning of benefits programs and analysis of benefits costs.
  • Coordinate wellness and health education activities with benefits broker.
  • Ensure compliance with federal and state laws.

 

Recruiting Support

  • Maintain listing of approved positions along with assigned salary levels. § Schedule candidates and manage logistics of onsite interviews
  • Manage on-boarding process for new hires as well as temps, consultants, and interns.
  • Create orientation schedule, send new hire welcome emails, and manage background checks.
  • Conduct new hire orientations and prepare required paperwork, including I-9 forms.
  • Ensure that employees sign and understand all new hire documents. HR

Operations

  • Provide answers to routine questions and escalate questions and concerns as needed. § Maintain electronic and paper employee files in compliance with applicable legal requirements.
  • Keep employee records up to date by processing employee status changes in a timely fashion.
  • Process employee action forms and ensure proper approvals. § Assist in the exit interview process.
  • Maintain the Company’s organization charts.
  • Maintain the employee handbook with updated information as needed.
  • Respond to all requests for employment verifications.
  • Take responsibility for legal compliance, including posters.
  • Maintain human resource information system (HRIS) records and compile reports as needed.
  • Run reports and completes EEO-1 annually. § Maintain HR data structures within the HRIS.
  • Create reports, slides, and charts as part of HR analytics.
  • Ensure adherence to HRIS governance and compliance practices (run EEO, Affirmative Action reports, etc.).
  • Lead continuous improvement efforts to drive the use of technology, self-service tools, and process efficiency both within HR and cross-functionally.

 

Compensation

  • Support year-end process, including performance appraisal, merit, bonus, and equity. § Ensure all necessary compensation changes are captured and entered into the HRIS.
  • Participate in Radford salary surveys.
  • Partner closely with Payroll and potentially act as a back-up if needed.

 

REQUIREMENTS: 

  • Bachelor’s degree.
  • SHRM Certification (SHRM-CP or SHRM-SCP) or an MBA is a plus.
  • 5+ years of HR generalist experience. Life sciences industry strongly preferred. Experience must include benefits administration and compliance.
  • Should be extremely well versed in the area of federal and Massachusetts leave and employment laws, especially those related to COVID19.
  • Extensive knowledge of business software with proficiency with Mac OS preferred.
  • Extensive experience with ADP Workforce, and proficiency with MS Word, MS Excel, and MS PowerPoint is required.
  • People-oriented self-starter with a pioneering spirit, good ethics, intelligence, and high energy.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Able to multitask in a fast-paced work environment.
  • Proven relationship-building and problem-solving skills to provide internal customers with value-added support.
  • Strong thinker with good judgment and assertiveness to voice continuous improvement ideas.
  • Self-disciplined with a high sense of urgency.
  • Ability to work with various teams as well as independently.
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