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Accounting Department Assistant – Purchasing – Engineering/Consulting

King & Bishop
Published
September 30, 2021
Location
Woburn, MA
Category
Job Type

Description

Our client, a premier engineering/consulting firm, serving medical, industrial, commercial and defense sectors, has an immediate for an Accounting Department Assistant (ADA).  This is a part-time position.

Responsibilities:

The ADA will perform various purchasing functions, including but not limited to purchasing materials, services, and equipment for multiple projects in a product engineering environment.

  • Procure supplies, services, and equipment
  • Provide excellent support to all departments and staff concerning purchase requirements
  • Secure and analyze quotations; negotiates prices and terms with suppliers; and recommend suppliers for cost, quality, and delivery
  • Process purchase orders and amendments through the required approval process
  • Perform a variety of administrative functions; prepare and update reports, record related documents, and responds to inquiries
  • Maintain close relationships with suppliers, take a proactive approach in interfacing with vendors to resolve issues and reduce costs
  • Track orders, manage anticipated arrival dates, and verify the quality of items received
  • Maintain new and existing vendor files
  • Manage and perform the shipping/receiving of materials
  • Manage, update, and assist with documentation and audit to meet Government Tracking requirements
  • Recommend improvements for efficient storage and retrieval of purchase orders and specifications

Requisite Skills:

  • Exceptional systems acumen (inventory systems and comprehension, general accounting)
  • Excellent time management skills
  • Attention to detail, policy, and procedures
  • Accurate data entry and record-keeping
  • Excellent follow-through skills with the ability to quickly adapt to change
  • Ability to keep track of deadlines and meet goals and project-related expectations
  • Contribute and work effectively with others in a team environment

Qualifications:

  • High school diploma or equivalent
  • Two plus years of experience working in an office environment
  • Previous experience in an engineering environment is preferred.
  • Proficient in Microsoft Suite applications (Excel, Word, Outlook, and PowerPoint) is required.

 

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