King & Bishop
Description
Our client, a medical equipment manufacturer, is seeking an experienced Administrative Assistant. This is a temp to perm opportunity.
Responsibilities:
- Provide administrative support for the leadership team including calendar management, scheduling internal and external meetings, scheduling and coordinating the Board Meetings, manage travel planning and expense reimbursement
- Co-manage Corporate Calendar
- Maintain a positive working relationship with building management and facility vendors
- Manage facility tasks such as purchasing office furniture and equipment, maintenance and repairs, security system and infrastructure issues
- Monitor and follow up on facilities issues, maintain inventory of all office & kitchen supplies & replenish as needed
- Coordinate office moves when necessary
- Act as the primary administrator in the travel management system.
- Manage additional general inboxes in coordination with the administrative assistant.
- Provide back up support for purchase order process, ensure proper and timely approval of all purchase requests, enter PO’s in QuickBooks, place orders with vendors
- Back up to the main phone line, greet and assist visitors
- Receive and distribute mail; ship express packages as needed
- Provide support to generate contracts such as CDA, Consulting Agreements and Master Services Agreements, maintain the contracts database, track and manage renewals
- Assist other departments teams with projects as required.
- Additional duties as requested
Requirements:
- Minimum of 5 years of administrative experience
- Proficiency with Microsoft Office products required
- Prior experience in start up environment - a plus
- Polished interpersonal skills
- Ability to work independently, effectively manage time and tasks
- Excellent communication and organizational skills with attention to detail
- Positive attitude and professional disposition; ability to maintain certain employee information in confidence
- Strong organizational and planning skills in a fast-paced environment
- Proven experience as an administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency with on-line meeting tools (e.g. WebEx,, Zoom, Teams)
- Excellent time management skills and ability to multi-task and prioritize work
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